With the Renters’ Rights Bill approaching on 1 May 2026, many landlords and letting agents want to feel confident they are on the right track without overhauling everything at once. The good news is that a few small, practical changes can make a big difference.

These seven quick wins are designed to be completed in a week and will immediately strengthen your compliance, organisation and peace of mind.

1. Centralise all tenancy documents

If your documents are spread across emails, folders and paper files, now is the time to bring them together. Create one digital folder per tenancy and store agreements, certificates, inspection notes and repair records in one place. Centralised records save time and make it much easier to demonstrate good practice.

2. Create a simple repair acknowledgement message

Tenants want to know they have been heard. Prepare a short message confirming that a repair request has been received and explaining the next step. Sending this within 24 hours builds trust and shows you are acting responsibly, even if the repair itself takes longer to resolve.

3. Review safety certificates for every property

Check that gas, electrical and fire safety certificates are current and easy to find. Make a note of expiry dates and set reminders in your calendar. Keeping these documents organised reduces risk and prevents last minute stress during inspections or renewals.

4. Standardise inspection notes

Use the same format for every inspection so records stay consistent. Include the date, photos, condition notes and any agreed actions. Consistency makes inspections quicker to complete and easier to refer back to if questions arise later.

5. Update your tenant welcome information

Review the information you give tenants at the start of a tenancy. Make sure contact details, repair reporting instructions and key responsibilities are clear and up to date. Clear information reduces confusion and prevents avoidable issues during the tenancy.

6. Log all key communication in writing

Important conversations should always be followed up with a written summary. A short message confirming what was discussed and agreed helps avoid misunderstandings. This habit creates a clear timeline and supports you if disputes ever arise.

7. Set a weekly compliance check-in

Block out 15 minutes each week to review open repairs, upcoming inspections and expiring certificates. This small routine keeps everything under control and prevents issues from building up unnoticed.

How These Quick Wins Build Confidence

None of these steps are complicated, but together they create a clear, professional and defensible way of managing tenancies. Tenants feel informed, landlords feel protected and agents feel organised.

Compliance becomes part of everyday management rather than something to worry about as May approaches.

A Simple Action Plan

If you want to get started immediately, pick three of these wins today and complete the rest over the next few days. Small, consistent improvements now will make the transition to the new rules far smoother.