Anyone who manages rental properties will know that there’s no shortage of important documents involved when it comes to renting. Lease agreements, ID copies, financial records of rent payments, inspection reports, and more. These documents are sensitive by nature, and it’s a legal requirement to make sure that they remain secure.

So how do you know your property management software is helping you to maintain compliance with GDPR legislation and keep everything securely stored?

What Tells Me My Documents Are Secure?

The best Property Management Software is built with security at its core, exactly like togetha is. And that security is something your provider will be able to discuss with you and should be a priority element of the property management software. One of the key ways togetha protects your documents is by using AES-256 encryption.

What’s AES-256 Encryption?

AES-256 Encryption is a gold standard in data security. AES-256 stands for "Advanced Encryption with a 256-bit key size". It’s one of the most secure encryption methods available and is widely used by governments, financial institutions, and security-conscious organisations around the world.

For those who are interested in this kind of thing, the “256” refers to the length of the encryption key. The longer the key is, the harder it is to crack. AES-256 is practically unbreakable with current computing technology, making it a top choice for securing sensitive data.

How togetha uses AES-256 to keep your data safe.

Just so we’re all clear; we didn’t build this encryption system ourselves. We’re the experts in property management software and keep our focus on that, and we let the security experts do their thing. We use world-class security infrastructure provided by Google Cloud, where your documents are stored. Google Cloud uses AES-256 encryption by default, to protect all stored data. That includes all the documents you store on togetha.

What that means for you as a customer of togetha:

Your documents are encrypted “at rest” - this means that even if someone did manage to somehow gain access to the physical storage systems (which is highly unlikely), the data would be unreadable.

Encryption is automatic and seamless - no need for you or your IT team to manually encrypt or decrypt files. Everything happens automatically, with no impact on your workflow.

Keys are securely managed - Google Cloud’s key management infrastructure ensures encryption keys are safely stored and rotated, reducing the risk of compromise.

Why this matters for Property Managers

Handling personal data brings with it the responsibilities of both trust on the part of the person sharing their data with you, and compliance with data privacy regulations.

AES-256 encryption adds a powerful layer of protection that helps you to:

• Keep tenant and owner data confidential

• Prevent unauthorised access in case of a breach

• Support compliance with industry standard regulations, like GDPR

When you upload a document to togetha, you can be sure that it’s backed by the same security practices as is used by some of the most security-conscious companies in the world.

Built on Trust, Powered by Proven Technology

Whilst our focus is on building great tools for property managers; tools that save time, reduce unnecessary manual tasks, and streamline your workflow, we’re equally as committed to keeping your data safe. That’s why we’ve chosen to integrate trusted infrastructure that ensures world-class security for every document you upload.

AES-256 is just one of the ways we keep your data secure, so you can focus on managing properties, not worrying about privacy. For a 20 minute, no-commitment demo, book in here.